An Offer Letter/Employment Offer Letter is a formal job offer letter which contains all the terms and conditions of employment by a said company/organization which is offering this job. An offer letter is only given to a candidate/employee who has been shortlisted to work with the said company/organization.
An offer letter usually consists the following points:
- Brief information about the position that has been offered to the candidate/employee
- The physical location of the job
- The starting date of employment
- The salary offered to the candidate/employee
- Any other information which pertains to the job being offered
It is customary for a new candidate/employee who accepts the job, to sign a copy of the offer letter, and return the same to the said employer within the time prescribed in the letter.
USING AN OFFER LETTER
The offer letter is usually used by a HR manager of a company or organization/or the manager of a company. It is used to inform a candidate of his or her successful evaluation of job candidature. The candidate/employee then knows for sure that he or she has been employed by the said company/organization. After that the candidate is ready to take up employment, and receive the corresponding benefits, which are subject to the terms and conditions stipulated in the offer letter.
CREATION OF AN OFFER LETTER
A job offer letter is always printed on the letterhead of the employer. A job offer letter is signed by the management/or HR Manager who is authorized to hire the candidate/employee. A job offer letter is always accompanied by some sort of company seal/trademark, to give it an added sense of formality and importance. If the candidate/employee accepts the position, the candidate/employee must himself sign a copy of the letter, and return the same to the employer. This indicates acceptance of the job offer being offered to the candidate/employee.
SAMPLE OF AN OFFER LETTER